Privacy Policy
Last updated: June 3, 2025
This Privacy Policy describes how Luminos Labs collects, uses, and protects your information when you visit our website or contact us, including in the context of job applications.
1. What We Collect and How We Use It
We collect limited information to operate, improve, and secure our website and services. Some information is collected automatically when you access our site. Other information is collected only with your consent.
We may use the information we collect to:
- Analyze site performance
- Improve user experience
- Evaluate job applicants
- Communicate with you when you contact us
2. Cookie Information and Analytics
Necessary Cookies
These are required for the website to function and cannot be disabled. They do not store any personally identifiable information.
Analytics Cookies (PostHog)
With your explicit consent, we use PostHog to understand how users interact with our website. PostHog may collect:
- IP address and approximate geolocation
- Device and browser information
- Pages visited and time spent
- Referral sources and click/scroll behavior
This data helps us improve site performance and usability. It is processed anonymously and is not sold to third parties. Learn more at posthog.com/privacy.
Marketing Cookies
If you consent, these cookies may be used to track online behavior and measure ad performance. We do not use marketing cookies without your approval.
Managing Your Cookie Preferences
You can:
- Accept or reject cookies via our consent banner
- Change your preferences at any time using the "Manage Cookies" link in the footer
- Delete cookies through your browser settings
3. Information Related to Use of Service
We may collect technical data (like your IP address) through logs and analytics tools. This is only collected with your consent. It helps us understand how the site is used and identify problems or performance issues.
4. Personal Data – Website Inquiries
If you contact us directly (e.g., via email), we may collect your name, email address, and any other information you choose to share. This is used solely to respond to your inquiry and is not shared outside of Luminos Labs.
5. Personal Data – Job Applications (GDPR Notice)
Why We Collect
When you apply for a job at Luminos Labs, we process your personal data to evaluate your application and communicate with you. This is considered a pre-contractual action under GDPR (Art. 6.1.b).
What We Collect
If you email your application to careers@luminoslabs.com, we may collect:
- Name
- Email address
- Phone number
- Resume/CV details (education, work history, skills)
- Any additional information you voluntarily include
How We Use It
Your data is used to evaluate your application, run recruitment activities, and communicate about potential opportunities.
Legal Basis for Processing
We rely on:
- Your consent when you submit an application
- Our legitimate interest in reviewing and selecting candidates
Who Has Access
Only authorized Luminos Labs employees involved in recruitment may access your data. We do not share this data with third parties unless legally required or explicitly needed (e.g., for background checks, with your consent).
Data Security
We use technical and organizational safeguards to protect your data against unauthorized access or misuse.
6. Legitimate Interests
We may use your information to improve our services, secure our systems, and deliver relevant content to you. You have the right to object to this processing—contact us if you'd like to opt out.
7. Data Sharing, Security, and Retention
Website Data
Our internal team and developers may access analytics and usage data for optimization purposes. We retain this data for one year before archiving it.
Job Application Data
Recruitment data is stored in company systems and cloud services we use (e.g., Google or Microsoft) and retained only as long as necessary for hiring purposes.
8. Your Rights (CCPA and EU Law)
As a data subject, you have the following rights:
Right of access: You have the right to request a copy of the personal data we hold about you.
Right to rectification: You can ask us to correct any inaccuracies in your personal data.
Right to erasure: You can request that we delete your personal data, subject to our legal obligations and legitimate interests.
Right to restrict processing: You can ask us to limit the processing of your data under certain circumstances.
Right to data portability: You can request that we provide you with your personal data in a commonly used, machine-readable format.
Right to object: You have the right to object to the processing of your data, particularly for direct marketing purposes.
To exercise any of these rights, please contact us at dpo@luminoslabs.com.
9. Contact Us
General inquiries: info@luminoslabs.com
Data privacy requests: dpo@luminoslabs.com
Mailing address:
PO Box 2547
Brookfield, WI 53008
United States